Payroll

Reliable Payroll Services in Gainesville, VA

Payroll is not only about writing checks, rather, it’s a high-stakes operation connected to tax compliance, legal risk, and employee trust. One payroll error in Gainesville, Virginia, where tiny firms sometimes run with lean staff and little margins, could result in fines, audits, or staff discontent. At Jay Arthur Bookkeeping Solutions LLC, we deliver precision payroll services built specifically for Gainesville’s small business climate, including restaurants off U.S. Route 29, retail shops near Virginia Gateway, and professional offices serving Prince William County.

We calculate withholdings down to the last cent, federal, state, and local, including Virginia’s state unemployment (SUTA), employee classification (W-2 vs. 1099), and required filings like Form 941, 940, and VEC FC-20. We make sure you are compliant with Virginia’s evolving minimum wage laws and overtime tracking rules for hourly employees across industries like trades, healthcare, and education.

Need to pay a mix of full-time, part-time, and contractors? We manage multichannel payrolls, handle direct deposit, paper checks, PTO accrual, and garnishments. For businesses that serve more than one state, we offer multi-state payroll setups, each built to meet differing tax jurisdiction standards.

We also prepare and file year-end forms, including W-2s and 1099s, and keep your records audit-ready at all times. And if you’ve been hit with a payroll penalty or missed a deadline, we help you fix it, fast.

Take payroll stress off your plate. Contact Jay Arthur Bookkeeping Solutions LLC today for a custom payroll plan that works as hard as you do. Let’s protect your business, your team, and your bottom line.

Our End-to-End Payroll Processing System: Accuracy from Start to Finish

At Jay Arthur Bookkeeping Solutions LLC, we know payroll can be a headache, especially when you’re trying to run a business and keep everything on track. That’s why we handle it all for you, from making sure your employee info is correct to calculating paychecks accurately, including local Virginia taxes. We make sure your federal and state payroll taxes are filed on time, so you don’t have to worry about missing deadlines.

If your business operates in both Prince William and Fairfax counties—or even across state lines, we manage the extra steps, like direct deposit setup, tracking vacation time, and handling garnishments. Everything’s done by the book, and your reports are clean, clear, and ready if the state ever asks to see them.

You shouldn’t have to double-check every number or lose sleep over payroll mistakes. We’ve got your back. Give us a call, and we’ll help you get it all sorted without the stress.

Frequently Asked Questions

What are the legal payroll requirements for small businesses in Virginia?

Virginia requires accurate wage reporting, proper employee classification (W-2 vs. 1099), compliance with state and federal tax filings, and timely payment of withholdings. Employers must also register with the Virginia Employment Commission and comply with minimum wage and overtime laws.

What’s included in full-service payroll processing?

Our full-service payroll includes wage calculation, tax withholdings, direct deposit, PTO tracking, garnishment processing, new hire reporting, year-end W-2/1099 prep, and full compliance with state and federal filings.

Can you handle payroll for businesses with both hourly and salaried employees?

Yes. Our system supports complex pay structures, including overtime, bonuses, commissions, and varying benefits for hourly and salaried staff.